KDCA Kangal Dog
 Health and Pedigree Database Policy

(KDCA P&H Database)

November 28, 2007

Copyright 2008, KDCA

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1.     Data Collection: 

a.      An official collection survey form will be used to collect data for the Database.  Items marked as “required” on the form must be completed in order for the entry to be accepted for inclusion into the Database.  It is strongly recommended that all items on the form be completed to the greatest extent possible. 

                                          i.     Required items are those needed for proper processing of the entry and include the following:

1.     Name and contact information for person submitting information.

2.     Dog’s name.

3.     Sex of the dog.

4.     Dog’s registration number if available.

b.     Data submitted for entry into the database should come from official documents or pedigrees from recognized registries, such as the U.K.C. or other similar international registries for Kangal Dogs, whenever available.  Copies of these official documents must be submitted at the time of data entry. 

c.      Entries for dogs not accompanied by an official pedigree will be accepted under the following conditions:

                                          i.     Entries will be identified as “Unregistered”.

                                        ii.     Entries must come from the legal owner of the dog but may include data on other dogs that are in its lineage.

                                      iii.     Entries are accompanied by supporting information that satisfies the UKC Single Registration process and are approved by the KDCA Health and Genetics Committee.

                                      iv.     Dogs are assigned a special Database registration number to identify them.

                                        v.     Entries not meeting the above criteria may be accepted, but will be included in the Database at the discretion of the Database Administrator, Health and Genetics Committee, and KDCA Board of Directors, and these entries must be identified as “Unverified Data”.

d.     Entries for deceased dogs are encouraged as well.  The entry process for these dogs shall conform to the criteria for living dogs.

e.      Health data submitted for entry into the database must come from official medical reports in all cases.  Undocumented health data will not be accepted.  Copies of reports must be submitted at the time of data entry.  Submittal of additional health data is encouraged at any time with copies of official reports. 

f.       The acceptance or refusal of data entries is subject to the evaluation of the entry and recommendations made by the Database Administrator and confirmed by a vote of the KDCA Health and Genetics Committee.

2.     Database Use and Access:

a.      “Moderated” access to the P&H Database is available only to data contributors, regardless of KDCA affiliation.  Access to the Database is not to be provided to anyone who does not contribute data or on behalf of anyone not contributing data.

b.     Data should be treated as confidential and according to the parameters described in this Policy.

c.      “Moderated” access means access to the Database is provided by the Database Administrator upon receipt of a Database query request.

d.     Electronic copies of the Database itself cannot be provided.

e.      Database query reports are available free of charge to KDCA full members in good standing who have contributed data to the Database.

f.       Database query reports are available for a fee to Database contributors who are not KDCA members.  A fee schedule shall be developed for non-member use of the database.

g.      Fees for use of the database shall be reviewed and amended by the KDCA Board as deemed necessary.  The KDCA BOD is free to revise the fee schedule at any time.